An executive assistant writes letters, composes memos and emails, takes notes, and arranges meeting agendas – all while keeping the interest of her clients at the top of her mind. Some of her work may even be confidential. It is crucial then that she does not make spelling mistakes, or commit plagiarism, or misuse company resources. These are all serious issues that can end up costing her her job. What exactly are writing samples for an executive assistant job? Let’s take a look.
The Requirements
No one factor will make or break your candidacy for an executive assistant job, but you must look at the job description carefully and see if you meet the listed requirements. It is a good idea to get the assistance of a job agency in preparing your application and getting the most out of it. Make sure to include references that can back up your claims, and be sure to meet the minimum requirements listed. If you are unsure of what they are, ask the HR department for help.
The main responsibilities of an executive assistant include:
- Writing letters, memos, and emails.
- Composing notes.
- Taking appointments and scheduling meetings.
- Researching and following up on business matters.
- Answering phones, dealing with enquiries, and directing visitors to the appropriate person or department.
- Managing personal assistant to an executive.
The Importance Of The Samples
When applying for a job, it is important to demonstrate your ability to perform the tasks required. One of the best ways to do this is with a few samples of your work. An employer can usually request a specific number of samples, so be sure to make copies of any piece you send and keep them in case they ask for more. Ideally, you want to include samples that speak to the requirements of the job. Your application will only be considered complete if it includes a few key samples that perfectly demonstrate your abilities.
Samples are extremely important because they allow the employer to see your actual work, rather than just what you wrote on your résumé. They can also see how you work, and how you interact with others. If you have any samples available, make sure to include them in your application. If not, then consider submitting your résumé, and asking friends and relatives for references.
Why Are Samples Important?
Writing samples are important because they allow the employer to see your actual work. In a world of fake news and fabricated content, no one can verify your claims about what you wrote, so evidence of your work is extremely valuable. It shows that you can write, and that you have done so in a professional manner. In many cases, these are the two most important criteria for an employer. If you can’t provide proof of your work, then you’re in danger of being disqualified from the interview process.
In addition to allowing the employer to see your work, samples also allow the candidate to see how the employer operates. Many companies are very private and specific about the way they want their employees to behave, and provide very little room for improvement. The ability to see how others operate and behave, allows you to identify areas where you can improve and grow, which in turn makes you a more valuable employee. Asking for a writing sample is simply a way for the employer to get a feel for your skills, and whether or not you meet the needs of the position. They are not asking for you to give them your complete manuscript or poem, they just want to see what you can produce given the opportunity.
What Should You Include In Your Samples?
When writing samples for an executive assistant job, keep the following in mind:
- Keep the sentences short and the paragraphs brief.
- Use formal but not stilted English.
- Use active voice.
- Avoid spelling errors
- Make sure you address the expectations of the employer
- Treat the material as though it were for a professional audience
- Make sure to include a cover letter with the application
These are just some of the things to keep in mind when writing a sample for an executive assistant job. Make sure to practice and familiarise yourself with good English usage, and keep the above tips in mind when writing your next application.