An email conversation is often seen as a summary of an actual conversation or a way of staying in touch after a first encounter.
But what if you want to write a whole story, incorporating all the elements of a typical email exchange?
You can start by writing a short story, detailing a recent interaction you had via an email. You can write from either party’s point of view, incorporating all the important details of the discussion.
You then expand on this base, crafting a fuller account of the interaction. You can add more emails as context, or you can even go so far as to write a novel incorporating all the elements of a complete relationship in digital form.
The important thing to keep in mind is that you are writing for the screen. So you want your emails to be concise and to the point, utilizing tools like Auto Summaries or Attenzuativ Composing to add necessary context and details to your correspondence.
The Different Types Of Emails
Even before you start writing your emails, you can prepare yourself for the task at hand by taking the time to familiarize yourself with the different types of emails.
The very first thing you should do is identify the type of email you are sending. It might be a one-off communication detailing an offer or a query, or it could be a summary of a larger conversation or project you are working on together. Take the time to read the instructions your correspondent might have for you, such as a formulaic email or a preferred format for your replies.
Whatever the case, once you know what type of email you are sending, you can start adapting your approach. Are you replying individually to each person you are writing to or are you using a template? Is your communication one-way or are you aiming for a two-way conversation? These are just some of the questions you should ask yourself before you start typing.
Choosing The Perfect Scenario
Once you know what type of email you are writing, it’s time to choose the perfect scenario. You want to pick a real-life situation—a specific meeting or correspondence—and use it as the basis for your story. It doesn’t have to be a personal story, but it can be. You can even take the opportunity to explore the subject matter from a new angle. Perhaps you will write about a specific type of person you meet, or a situation that pops up frequently in your professional life.
Why not write about an experience you had as a customer? Or about a time you sent a wire transfer to an incorrect account? These are all potential stories you can base an interaction on, allowing you to show how your correspondent dealt with the issue, and how you, as a customer, felt about the whole thing. The choice is completely up to you.
The Importance Of Timing
The last thing you want to do is send your email at the wrong time. It’s best to wait until all the right people are available and engaged before hitting send. So, if you are emailing someone you have just met, take the time to get to know them a little better before you send your first correspondences. Otherwise, you might end up offending them with a poorly timed email.
It’s also important to send your email at the right time. If you are replying to an email you have received earlier that day, it is acceptable to do so at that time. However, if you are replying to an email you have received earlier that week, wait a day or two before hitting send. Doing so will make your correspondent feel that you have taken the time to consider their opinion, and it will make you look more professional. This is especially important if you are replying to a query, as it shows that you have taken the time to consider their inquiry and that you are responding in a reasonable amount of time. It also shows that you are a serious contender for the job, and that you are applying to the position with the utmost professionalism.
As a general rule, when you email someone, you should send a brief email introducing yourself and your work. Say what type of story you are writing, and why you are writing it. You can also add a short note about the people you are writing to, in case they have not had the opportunity to get to know you yet. Finally, you can attach a file containing the first chapter or part of the manuscript, if you have one.
Take Your Time
It is crucial to take your time when writing your emails. As a screenwriter, you are limited to 140 characters or less. Short emails mean you can shorten your workday, and more importantly, you can get your work done in less time. So, as a general rule, try to keep your emails short and sweet. The more you write, the longer it will take to get your work done. And, after all, you are a professional storyteller, right? Time is a luxury you do not have. It is a precious commodity, and you must learn how to manage it wisely.
With a little planning and research, you can ensure that your emails are prepared and ready to hit send. And when they hit, your correspondents will be grateful you took the time to write an email that summarized a complex discussion, or an offer, query or proposal they were unable to fully process in one conversation. The effort you put in to writing the email shows that you took the time to consider their needs and that you are a serious contender for the job.